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COST ELEMENT
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INGREDIENT
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BASIS FOR COST CACULATION
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AMOUNT
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NOTES
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PROFESSIONAL DEVELOPMENT: TEACHER TIME (to participate in various professional development opportunities and/or work with others on curriculum, instructional planning, and other tasks)
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Teacher time within the regular contract
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Before or after school or on scheduled in-service days, half days, or early release days when students are not present
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No additional cost. In-kind value: teachers’ hourly salary times the number of student-free hours used for professional development
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This may be a contract issue
These hours are currently being used for other tasks that may be important
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Planning time
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No additional cost. In-kind value: teachers’ hourly salary times the number of planning hours used for professional development
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This may be a contract issue
These hours are currently being used for other tasks that may be important
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Release time
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Cost of substitutes
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Creative freeing of time
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Any extraordinary costs
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Time may be freed by substituting assemblies, field trips, etc. for class time
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Teacher time outside the regular day/year
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After-school time
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Stipends for hours spent
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This may be a contract issue
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Weekend time
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Stipends for hours spent
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This may be a contract issue
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Summer time
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Stipends for hours spent or contract
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Un-reimbursed voluntary time
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No additional cost. In-kind value: estimated value of teacher time times the number of hours used for professional development
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This may be a contract issue
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PROFESSIONAL DEVELOPMENT: TRAINING COSTS
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District trainers
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Contributed
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No additional cost to school. In-kind value: sum of trainer salaries
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Reimbursed
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Sum of trainer salaries
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Outside trainers (consultants/others)
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Paid
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Consultant fees or % of contract charged to training
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Contributed
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No additional cost to school. In-kind value: estimated value of trainer time
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School personnel coaches
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Sum of stipends (if any) or release time (substitutes, etc.)
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School personnel on-site facilitators
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Sum of stipends (if any) or release time (substitutes, etc.)
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District coaches
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Sum of salaries or fees charged to school, if any
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District on-site facilitators
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Sum of salaries or fees charged to school, if any
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Outside personnel
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Paid
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Consultant fees or % of contract charged to activity
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Contributed
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No additional cost. In-kind: estimated value of service
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PROFESSIONAL DEVELOPMENT: ADMINISTRATIVE COSTS
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School-level administrators of professional development programs
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Direct: Costs of employing other staff to release administrators for activities
In-kind: Salary for administrators times the proportion of their time spent administering professional programs
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PROFESSIONAL DEVELOPMENT: OTHER
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Materials
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Materials costs
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Equipment
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Equipment purchase or rental costs
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Facilities
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Rental or other costs for facilities
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Travel and expenses
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Cost of travel and expenses to out-of-district activities
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Transportation
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Cost of transportation within district
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Tuition
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Tuition payments or reimbursements
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Conference fees
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Conference fee payments
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ADDITIONAL STAFF
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Counselor
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Dedicated to college and career counseling
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Salary and benefits
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Existing counselor responsibilities could be modified to focus on college and career counseling
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Grant writer
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Dedicated to developing resources for new initiatives
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Salary and benefits, contract, or fee for services
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Teacher(s)
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To deliver rigorous instruction in needed area(s)
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Salary and benefits
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Existing staffing could be modified to eliminate some positions to add new teaching positions
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College liaison
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To do outreach with local institutions of higher learning
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Salary and benefits, contract, or fee for services
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Could be a part-time responsibility of an existing staff member
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Community liaison
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To develop internship, work study, and other opportunities
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Salary and benefits, contract, or fee for services
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Could be a part-time responsibility of an existing staff member
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Family liaison
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To strengthen families’ capacity to support student college aspirations
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Salary and benefits, contract, or fee for services
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Could be a part-time responsibility of an existing staff member
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SAT/ACT preparation course instructor
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To assist students in preparing for college entrance exams
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Salary and benefits, contract, or fee for services
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COLLEGE APPLICATION-RELATED COSTS
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Fees for EXPLORE, PSAT, PLAN, SAT, and ACT exams
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For students who cannot afford these fees
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Amount of fee times the number of students
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Fees for college applications
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For students who cannot afford these fees
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Average amount of fee times the average number of applications
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Transportation costs to exam sites
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To assure students actually take exams
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Cost of bus and driver
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NEW PROGRAM-RELATED COSTS
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Curricular materials
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Laboratory and other equipment, supplies, and materials
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Licensing and/or program initiation costs for packaged programs
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OTHER COSTS
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Refreshments or other incentives to participate in activities
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These are particularly important when seeking volunteer assistance
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Communications costs
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Particularly related to families and community resources
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Building- and equipment-related costs
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Altering schools to be smaller settings, creating new types of classrooms, etc.
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Student transportation
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To participate in enrichment activities, summer school, etc.
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